ACOL Client Services Help
Users with cheque signing authority can transfer funds from a bank account to their ACOL account by selecting Electronic Cheque from the ACOL Client Services menu.
Transferred funds are applied to the ACOL account immediately. The actual withdrawal from the bank account will take place within 24 hours. Records of these transactions will appear on the bank statement. A record of the electronic cheque will also appear on the ACOL Client Services account statement as a credit.
Any number of individuals may be authorized to sign cheques in an organization. Typically, only one authorized signature is required for a cheque. If your organization has specified that multiple signatures are required for each cheque, see Electronic Cheque - Multiple Signers.
The status of the cheque may be any of the following:
Next Blank Cheque - The cheque is new and has not yet been filled in.
Signed - The cheque has been filled in and signed.
Sent - The cheque has been sent.
Void - The cheque has been voided.
Needs Signature(s) - The cheque needs an additional signature(s).
An informational message is displayed after the selection of the Sign, Send, and/or Void buttons, confirming the action that was taken.
Note on Unsent Cheques: Cheques that have been written and signed, (but not sent to ACOL nor voided), will remain on the system for the rest of the day. If you write and sign a cheque, then exit from the system and sign on again the same day, the cheque will be there as you left it, ready to send or void. If a cheque is not signed that day, it will be voided automatically overnight and will be removed from the system.
The following fields are displayed. Required fields are marked with an asterisk (*).
User ID
Display only
Your unique user ID.
Name
Display only
Your account name as currently represented in the Client Services database for the above user ID.
Cheque Number
Display only
The number assigned by Client Services to the current cheque.
Cheque Date
Display only
The date this cheque was signed.
Account Number
Display only
Your Client Services account number.
Remarks
Optional
Available to user to enter additional information.
Amount
Required
The amount of funds you want to transfer from your bank account to your Client Services account.
Sign - Signs the electronic cheque. Changes the cheque status.
Send - Sends the electronic cheque.
Void - Voids the electronic cheque. Changes the cheque status.
Cancel - Quit without processing electronic cheque and return to Main menu.